An optimized supply chain is supposed to do more with less. It calls for more throughput, more efficiency, more savings, and less transit time through lesser laxity and optimum utilization of resources. An pallet management is one of the most under optimised and essential resource in your supply chain.
While most supply chain professionals live by this litany, they limit its scope to the consignments they're shipping and the warehouses they manage, but never on the reusable pallet management they're shipping on. To better cater to optimization, you must account for a sound pallet management operation in your company.
In this blog, let us look at the essential ingredients of a pallet management system. But first:
What is pallet management?
In simple terms, pallet management is a service laid out by your pallet provider, which includes the maintenance and operation of your pallet inventory. It can help you optimise your supply chain not just in terms of cost, but much more in terms of creating an efficient and uninterrupted supply chain.
Coming back to our initial argument:
Why don't they think of the pallets, you ask?
That, my friend, is the question.
Every guide on supply chain best practices talks about accounting for factors in the supply chain that cause asset losses, delays in delivery, and damage in transit.
Yet, the management of pallets and reusable supply chain assets such as crates, totes, cages, and returnable load carriers such as pallets and containers that are part of the same supply chain and are supposed to help carry your goods safely are rarely afforded the same consideration.
It is not that supply chain professionals consider pallet management insignificant. On the contrary, they understand its high strategic importance when running an uninterrupted supply chain. But there are few solutions offering seamless pallet management services.
What if you’ve got a $200,000 shipment delayed or sitting idle because you don’t have some $20 pallets to put them on?
What if the contents of that shipment are critical components meant for a production line?
What if that production line idles for a day, sinking capital, because of your delayed shipment?
What if YOU are penalized for ALL that?
Most supply chain personnel dread being unexpectedly caught out of stock, whether it is the product itself, or the pallets it goes out on. They mitigate this risk by holding extra stock (commonly known as safety stock or buffer stock) to protect against stock depletion as well as account for variables in the time it takes for your replenishment stock to arrive. This is commonly referred to as “lead time demand.”
There’s a simple formula to apply when you need to decide when to order pallet buffer stock before your existing inventory runs out.
The time to reorder (Re) is the sum of the time your pallet replenishment stock will take to arrive (Rp) (factoring in lead time demand) and a level of safety stock (Ss).
Re = Rp + Ss.
Interestingly, the supply chain industry has evolved to accommodate its inefficiencies and eventualities, working around the problem by maintaining buffer stocks of reusable packaging items like pallets.
Such an inventory system will work, perhaps even perfectly, in an ideal world.
I’ll give you a minute to stop laughing.
The reality you are dealing with is probably very different. You have too many variables to reliably account for, and the best you can hope to do is to mitigate their effects. The easiest, most prevalent method of mitigation is pretty straightforward — overstock.
The issue, however, is that it’s probably one of the most inefficient methods you could use to ensure prompt shipping of your product and avoid disruptions in your logistics.
The Aberdeen Group estimates that 60% of companies use overly simplistic inventory management methods, and the same companies frequently have 15% - 30% more returnable packaging or pallet inventory than they need.
And yes, those unnecessary or unused shipping assets are indeed Non-performing Assets (NPAs), and they are eating into your company’s books as well as its share value. It means that your business lacks an ideal pallet management system.
Reasons Why Returnable Pallets Are Often Overstocked
Whether you're purchasing or pooling, buffering is as important for your products as it is for the pallets you ship on.
Supply chains need to be able to react quickly to market fluctuations, especially when there’s an unanticipated spike in demand or an unexpected disruption in supply. Most supply chains are designed to avoid running out at inopportune times, overstocking as a safety measure against falling short.
When you're in a pool with others that keep their Returnable Shipping Assets (RSAs) longer than needed, or worse, over-stock for the fear of running out, it slows down the circulation of Returnable Transport Items (RTIs).
Chances are, you are overstocking because you're afraid someone else is doing the same.
It’s ironic that a side-effect of stockpiling such a safety buffer is that it spikes inventory build-up within certain legs of your supply chain (or with certain customers in a pallet pool) and slows down the circulation of your reusable supply chain assets, thereby creating an artificial shortage, which then requires more safety stock to offset.
The fear of running out isn’t the only motivation to overstock, with supply chains buffering due to one or more of the following reasons:
To Match Production Schedules
Without reusable supply chain assets like pallets or totes handy to move finished products, it might be necessary, in some cases, to stop your production line.
To Offset Assets Tied Up in Warehoused Inventory
When inventory is produced and warehoused on/in reusable supply chain assets such as pallets or containers, those assets are effectively out of circulation and need to be offset. This is particularly a concern if you are a member of a returnable supply chain asset pool where you are mandated to recirculate assets at fixed intervals, at the risk of incurring hefty holding fees.
To Offset Warehoused Supply Chain Assets Due to Demand-side Fluctuations
While sectors such as FMCG or agricultural produce experience steady throughput, many others such as automotive spares, commodity goods, or textiles may not be able to move product as quickly or with as much predictability. There are also instances where some reusable packaging such as crates double up as display cases, and wouldn’t re-enter circulation until their contents are depleted. Consequently, the supply chain assets in such cases also remain out of circulation, and need to be substituted.
To Cope With Split Loads
A single shipment often gets split into smaller loads meant for different destinations, and consequently, will require additional supply chain assets down the line to handle the loads.
To Offset Delays in Reverse Logistics
Recovering your reusable shipping assets poses a problem when supply chains aren’t closed loops. This mostly happens when the pickup and drop-off points are separated by large distances or numerous intermediate pickups, or during busy periods, when forward logistics trump the need for restocking runs.
To Offset High Cycle and Dwell Times
Buffer stocks are invaluable because shipments and the returnable containers to move them often get delayed, held up, or fail to follow their prescribed schedules, and you need to have enough inventory handy to offset those shortfalls.
To Offset Leaks in The Supply Chain
Returnable packaging gets lost, misplaced, or breaks down quite often, and it’s difficult to pin-point and plug such leaks in a complex supply chain, especially when it’s an open loop. Suppliers often overstock because they’ve got no visibility into shrinkage among their supply chains.
To Offset a Lack of Automation
Many supply chains are still managed through inefficient and error-prone manual methods. There’s no reliable automated solution that can effectively count incoming and outgoing assets, ascertain their location within the organization or supply chain, or predict incoming shipments, stock-outs, and the best time to reorder.
The existing reusable shipping asset tracking processes (including pallet management) rely on an exchange of information detailing the quantity, location, and time data, most of which is tracked manually. This is gathered through a variety of channels such as invoices, calls, emails, and so on, but it’s very rarely real-time. Moreover, there’s almost always a sizable time delay in gathering the data. Given the SOPs and limitations of current systems, it’s difficult to make supply chains agile, and as a result, the count of reusable supply chain asset inventories such as pallets, are often incorrect.
Even with ERPs in place, getting a handle on RSAs is tough. For example, SAP’s returnable packaging module is great at maintaining stock data, but the data input is still largely manual.
You likely need to overstock because you've got to offset other supply chain inefficiencies.
Most, if not all these issues, could be dealt with more effectively if you just had a little more visibility into the location (and perhaps even condition) of your returnable supply chain assets. Limited visibility compounds the tendency for supply chains to overstock their reusable supply chain assets.
Is Buffering Really Needed To Save You From Disruptions?
The short answer is — no.
Storage is a premium, whether you’re running out of a large facility or a small one. Space is expensive, with the cost of rent, security, maintaining stable environmental conditions for your cargo, and so on, to contend with. Storage locations also need the deployment of specialized equipment and infrastructure such as cranes, forklifts, and shelving or racks, all of which are capital costs. In a global economy rife with cut-throat competition and shrinking margins, you need to run your supply chain, and by extension, use elements such as your supply chain assets and storage space as efficiently as possible.
You need to maintain the least possible amount of buffer stock and reduce overstocking (and its allied costs) to a bare minimum if you’re serious about running a lean and efficient supply chain. Simply buffering your pallets doesn’t help; rather, it hampers efficiency. Additional assets occupy more space and need more resource allocation (in terms of handling, manpower, or machinery), all of which creates more overhead and reduces warehouse efficiency.
Optimizing Returnable Transport Item (RTI) cycle times would be one step closer toward every supply chain manager’s ultimate goal of fulfilling Just-in-time (JIT) delivery commitments with a 100% reliability.
The trade-off — overstocking in lieu of dealing with shortages or stock-outs — may have been worth it in the past. Given the technological advantages at the disposal of today’s supply chain professionals, however, the compromise hardly seems justifiable.
How Much Does Overstocking Reusable Containers Really Cost You?
Smaller warehouses are generally more efficient than larger, more unwieldy ones.
While there are some benefits garnered from economies of scale, a larger facility has significantly higher inefficiencies than a smaller one. The only way that larger warehouses, or supply chains for that matter, can be more efficient is if they change their processes.
If you want to dig into where you can reduce supply chain costs, especially those associated with your reusable or returnable supply chain assets, you are spending more than required in these areas:
1. Unnecessary Rental Fees
If your rental cost per pallet is $10 per annum, and you are holding 625,000 pallets instead of the 500,000 pallets you actually needed (25% more than what is optimal) pushing your annual additional rental spend to $1.25 million.
2. Pallet Logistics Cost Associated With Buffer Stock Order & Returns
You’re spending on forward and reverse logistics for all the shipping assets you’re holding, and if they’re always on standby or aren’t put into circulation enough, they’re not really getting you enough ROI. This 25% RSA (125,000 pallet) buffer stock could cost you $250,000 even if the cost of one-way shipping is a menial $1 per trip.
3. Working Capital Interest On The Additional Stock
The $1.25 million you’re spending as additional rental fees for the buffer stock could cost you $75,000 in borrowing interest. This is small when compared to the rental fees, but significant nevertheless.
4. Warehousing & Storage Cost
The cost per square foot of warehousing is $4 to $7 per year. Assuming it to be $5 per square feet per annum (not including operational costs and manpower) and estimating a storage of 25 pallets in every 4 square feet of space, you’re spending $100,000 extra annually to stock the additional 125,000 pallets (25% buffer stock) in the same example.
Together, that is a total potential savings worth $1.675 million if you are using half a million RSAs in your business.
There are more areas where you could be burning your funds. With more pallets in your system, and the lack of prompt action on RSAs stuck in your customers’ warehouses, the chances of losing these supply chain assets also increases.
Your NPAs could turn into something even worse: Asset Loss!
Through audits and better visibility into assets and safety stock at each location in your supply chain, you’ll realize the opportunities to right-size your asset pool while still measuring up to actual demand. This is especially important if you’re pooling or renting, and need to handle billing issues as well as the inevitable disputes that arise from improper shipping, receiving, or logging.
How Can You Reduce Pallet Overstocking in Your Supply Chain?
In today’s cost-competitive world, supply chains need to optimize stocks of their supply chain assets just as efficiently as they do products stocks. A lack of disciplined processes and poor visibility into the location and movement of these supply chain assets can — and do — create significant levels of container surplus and waste.
Whether you’re pooling or purchasing your pallets, it is hard to track and manage what you can’t see. This is why pallets are often a sneaky hidden cost in your supply chain.
A pallet management system helps you streamline your pallet inventory and minimize losses or additional cost.
Step one toward reducing overstocking should be: Improving Visibility in Your Supply Chain.
Companies will benefit from a more efficient asset tracking system that allows for faster, more consistent, and more accurate visibility of all inventory. Also, having a pallet management system could help reduce safety stock by a third and returnable supply chain asset shrinkage by over half.
Existing tracking and management processes rely heavily on manual recording processes and the periodic exchange of information regarding quantity, location, and time data. As any seasoned supply chain professional will tell you, it’s difficult, sometimes damn near impossible, to get all players or stakeholders in a logistics operation to adhere to any set standards or to collaborate effectively in order to log and provide this information. In any case, the issue with such a manual (or even semi-automated) system, if it wasn’t obvious already, is that it’s error-prone, slow, and doesn’t give you nearly enough of a heads-up to deal with fluctuations or anomalies in your supply chain.
You need something better to help decide that elusive "minimum sensible storage amount", because figuring that out is difficult in a fluctuating supply-demand equation. You’d have better luck building a house of cards on a cruise-liner’s deck in a hurricane.
You need better visibility, a better pallet management system, and the right tools that help you achieve that to enhance process efficiency and control.
You need the right technology, and more importantly, something that is real-time like IoT.
There have already been several advances in asset tracking by implementing technologies such as Radio-frequency Identification (RFID). There’s also been some headway in efforts to seamlessly incorporate the insights generated by such new tracking systems into existing or legacy ERP systems, such as SAP Returnable Transport Packaging module. This would help incorporate data from third-party asset tracking systems into your existing supply chain workflows in order to generate meaningful data, and perhaps even actionable insight.
Yet, these systems have not proved to be scalable. Here are the reasons why RFID could not scale:
It has a large infrastructure requirement: Readers, LAN, WiFi, etc.,
The tags are expensive as the technology is proprietary,
In-transit visibility (while the pallets are hauled) is virtually non-existent.
RFID can only provide visibility within your own warehouse, while most of the inefficiencies could occur when your haul is in-transit or in your customer’s warehouses.
With these limitations in perspective, Bluetooth Low Energy (BLE) based solutions proved to be a promising alternative to providing end-to-end visibility on returnable containers and packaging – at warehouses (both your own and your customers’) and in-transit.
Though even BLE based solutions weren’t flawless as though they weren’t as infrastructure heavy as RFID solutions, but still weren’t infrastructure-free to be precise. The perfect answer to this shortcoming of BLE tags is the latest technology that operates over LPWANs. What makes LPWAN superior to BLE solutions is that it needs ‘zero infrastructure’, which means you don’t even need to set up a gateway hotspot; just attach the tag to your returnable asset and drop the rest to the tag itself.
The tag itself will send the sensor data directly to the primary server. LPWAN transmits small packets of information over a wide area network, and consumes much less power, making the battery last for years!
Shipment Visibility via Your Pallets – The Unforeseen Benefit of Tracking RSAs
By monitoring returnable containers, you can develop a better understanding of their location, transition, and condition in order to limit, perhaps even eliminate overstocking. But, the most important benefit is that you can also track your shipments by tracking your pallets.
If you are using an ERP such as SAP Returnable Packaging Module, you can marry the shipment details with your pallets. Bingo! You now have shipment visibility by tracking your returnable containers and packaging.
With visibility on your pallets and shipments, broader factors that affect shipments’ transit times, losses that occur in transit (both to the product as well as their containers), and shrinkage can be controlled.
Deploy an effective asset tracking solution, that also helps you manage and track your pallets and you can enjoy the best of both worlds — a lean supply chain, and a lean pallet chain to boot. Book a free demo with Roambee today for all your pallet management needs.