How This Famous Chocolate Company Boosted Quality Compliance: Real-Time Visibility in the Chocolate Supply Chain

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How This Famous Chocolate Company Boosted Quality Compliance: Real-Time Visibility in the Chocolate Supply Chain

The world of chocolate supply chain is bittersweet, just the way chocolate connoisseurs like their chocolates. The journey of a chocolate involves everything right from transporting and processing cocoa to production and further transportation to retailers and then customers worldwide. Any chocolate supply chain professional would know how complicated it can get when even local fresh produce sometimes seems tricky to manage.

Let us explore the story of how a well-known chocolate and confectionary giant optimized its chocolate supply chain — how real-time visibility empowered them to locate and address the breach in their chocolate supply chain and improve quality compliance.

The chocolate company primarily aimed to successfully monitor their active cooling Full-Truckload (FTL) transport to move chocolates from the manufacturing unit to depots using domestic transportation medium. This journey involved several transporters, which made quality compliance essential as well as tricky. The shipment temperature must be maintained under specific limits to save the goods from spoilage, making temperature data of utmost importance.

The Challenges in the Chocolate Supply Chain

The chocolate foods that the company deals in needed proper spoilage/condition monitoring. They were facing an inability to understand the cause of temperature excursions in these shipments. They wanted to catch the underlying cause of the condition excursion causing spoilage. The biggest challenge was to locate the point of breach and thus prevent impact on product quality in transit. Let’s look at the two most significant challenges this company was facing in its chocolate supply chain.


Challenge #1: Breach in quality compliance

The chocolate giant observed spoilage in some of their consignments, but the data that their 3PLs were sharing painted a different picture. The data they had was delayed, second-hand, inaccurate, and unverifiable.

Many packages were reaching the destination spoiled because of temperature excursions that went unchecked in the absence of better monitoring. They received visibility data from their 3PLs, and though the data showed quality compliance being met, it wasn’t reflecting the number of spoiled packages reaching the depots. The logistics team of the chocolate company had no way to verify the data that the 3PLs shared. The challenge was the unverifiable, inaccurate second-hand data, which was practically not serving the purpose, and ultimately spoiled packages due to temperature excursion.

A lot of times, data wasn't even available/accessible. For instance, when devices like data loggers didn’t work, they didn’t have data. Or, when using market vehicles that they had no control over, the data was delayed.

The sensors that the transporters used were placed inside the AC vent, which meant that the vendor report would always paint a positive picture even if the temperature at the door was not fit for the consignment. Sometimes, the company even received incorrect data from the transporter, which could be due to intentional forging to save them from the repercussions of unmet Service Level Agreements (SLAs).


Challenge #2: Lack of actionable information

The delayed and inaccurate compliance data meant no actions were taken in time. The chocolate and confectionery company depended on vendors and transporters for data; some of these vendors had real-time visibility data, and some didn’t. Moreover, the company didn’t have access to all the data — all the vendors had different setups, some didn’t even have a proper process for data transmission, and some had data recording devices that lacked timely transmission.

In short, there was no parity on getting data and no single unified dashboard on visibility that the company could access. Due to the lack of proper resources and unavailability of real-time visibility on the shipment’s location and condition, the company could not make timely decisions. They would mostly come to know about a delay or spoilage only once the shipment would reach the destination when they couldn’t take any corrective action. All they could do was arrange for another consignment to cover up the shortage, which added to the overall costs.

Basically, the company was getting second-hand, unreliable, and sometimes even inaccessible data received from transporters to check quality compliance. There were instances of delayed and spoiled packages, and no action could be taken because of a lack of intelligent analytics. They usually came to know about the problem when the damage was already done. The data couldn’t even be cross-checked. The existing system was clearly not working.


What this Chocolate Manufacturer Was Looking for

The product they were transporting was very temperature sensitive, and even the slightest temperature excursion could mean compromise with quality. Thus, the company was looking for a reliable partner for temperature monitoring. The two most significant factors that mattered for them were:

A. Reliability:

There were many solutions available in the market, but they wanted to ensure the credibility of the solution provider. For them, it wasn’t about tracking and tracing with devices alone. They wanted both operational as well as qualitative reliability.

1. Operational Reliability: They wanted to ensure device availability, battery level, reverse logistics, and the performance of the control tower team working closely with the transporters to make timely decisions.

They didn’t just want a medium to measure anomalies but a partner to ensure that those anomalies would reduce. They wanted a solution that could help improve cold chain compliance through better communication and data exchange between the company, the transporter network, and the control tower.

2. Qualitative Reliability: It was imperative for the company to ensure that the devices functioned well, calibrated perfectly, had suitable temperature sensitivity and GPS accuracy, and would send timely alerts to the right person. They wanted devices that provided reliable real-time data with a very negligible error percentage.

B. Scalability

The chocolate giant wanted a solution that wasn’t about tracking and tracing alone but would monitor location and condition — one that they could scale up to their desired level. At present, they were operating at a scale of 1,200 shipments a month from the manufacturing unit to depots using domestic transportation medium.

They wanted a solution that would allow them to scale to a larger number of shipments and more locations as per future product demand.

Real-Time Visibility in the Chocolate Supply Chain - Supply Chain Case Study - Roambee

The Roambee Solution

The chocolate company was looking for a reliable partner for temperature monitoring to fulfill its goal — the best possible end-consumer experience.

Roambee brought to the table an innovative solution that wouldn't just highlight anomalies but would be a partner to improve their cold chain compliance. It was a unique 3-part approach to address the quality compliance and lack of actionability that the chocolate giant was facing due to unreliable and delayed visibility data.

The Roambee three-part approach consisted of — 24x7 supply chain control tower effort + transporter effort + company point-of-contact effort.

It was, in short, a three-fold effort that helped the company get verifiable real-time location & condition data and use intelligent data analytics for better logistics decisions. The 24x7 control tower used a combination of smart technology and human intelligence for timely actions.


What This Three-Part Approach Brought to the Table

The solution worked on identifying anomalies and collaborating with transporters with the support of the company's logistics team, rather than just pointing out the breach. Any tracking device could have done the latter; what was required was a comprehensive end-to-end solution.

Unlike carriers’ sensors, Roambee's solution gave the customer the leverage to place devices anywhere, ensuring that accurate temperature is reported even at hotspots — typically near the door — and that the quality compliance requirement is always met.

Roambee provided not only the hardware but also an entire end-to-end solution, which ensured better visibility, reliability, and an overall package-level monitoring experience. Here’s how the solution helped:

  • The battery-powered sensor devices placed in the truck helped them get real-time temperature data at the vehicle level.

  • Both the transporter and the relevant logistics professionals from the company would receive timely pre-emptive alerts, enabling quick actions on anomalies.

  • The 24x7 control tower, BeeCentral, helped them ensure improved compliance from their transporters and 3PLs by ensuring they met SLAs without fail.

  • The company now knew where the loose ends were and could start penalizing the transporter for non-compliance using the solution’s 3-way impact to their advantage. They now got a tight grip on compliance and shipment condition monitoring.

  • They are now more proactive with Roambee’s predictive analytics. Decision-making was smarter and much simpler, backed by smart analytics.

  • The company had finally moved from second-hand, delayed, and inaccurate compliance data to first-hand, live, and actionable compliance data.

  • There was a visible spike in the compliance numbers, and even vendor relations improved.

  • They now have better overall logistics efficiency with data from different departments that they specifically need from time to time.

Roambee’s technology and its control tower (BeeCentral) services are now helping the company see the condition of the in-transit products without being dependent on transporters. The solution is also helping the company’s logistics team to act proactively and maintain in-transit product quality. They know what was causing temperature excursion in their active cooling FTLs, have located the point of breach in their chocolate supply chain, and are averting it using predictive signals and more adequate compliance measures.


The Business Impact

The three-part approach helped the chocolate company find and stop the breach, improve compliance, and reduce spoilage. Now they have what data loggers couldn’t provide — the intelligence to work in real-time to stop the breach proactively. They have improved their efficiency with relevant real-time visibility. Since they deal with condition-sensitive shipments, real-time visibility on location and condition has helped them make better delivery and rerouting decisions.

In short, they now have:

1. Reliability and scalability with verifiable real-time data

2. A single portal to monitor all their shipments

3. Better compliance — achieved 80%+ cold chain compliance

4. And ultimately — higher customer satisfaction

The company has journeyed from delayed and inaccurate compliance data to actionable, first-hand live compliance data. The biggest concerns — namely quality compliance and actionability — were successfully addressed, ultimately improving the ROI. 


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